实训十二
写作练习二
商务便条
商务便条一般由四个组成部分：日期、称呼、正文、签名。一些公司有印好的便条笺。如:
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Message To: Date: Message Telephone Message For: From: Tel.: Message: Action required: Please call back Caller will call back later No action required Message taken by: Date Time
例：让秘书通知推迟约会
9 a. m. Miss Wang , I've got an urgent meeting today. Please contact the applicants to postpone the interviews till further notice. DS 商务便函与便条
范文
1. The filing cabinets you require are now available from stock. We will deliver in our own
transport on 19 August. Please advise if they are needed more urgently. You could arrange collection by your own carrier if desired.
2. I am sorry to tell you that we can only send half of the computer paper that you ordered,
which was delivered yesterday. This is because of the supplier’s problem. We will deliver the rest to you immediately when we get supply form the factory.
3. Please note our water supply will be turned off tomorrow between 9:00 am and 12:00 noon.
Staff may go to the toilet in the reception hall on the ground floor. We apologize for any inconvenience that may cause.
4. We need 2 normal bags of computer paper for the duplication of materials used in the new
staff-training programme. We need them before this Friday, 14 October. Can you manage it? The maximum you can spend is $ 20.
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5. To: all graphic staff,
Sales have fallen recently because, although our packaging is functional, it is unattractive. I think we should develop new and appealing designs. Could you please attend a meeting in the boardroom at 10:00 am tomorrow to discuss this matter?
6. To: All Section Heads
There are eight vacancies on training courses being given in May and June. The courses provide useful training for junior staff in computers, time management and other aspects of modern office work. Could you kindly recommend suitable staff?
7. I have recently received some complaints about the quality of our shirts from the retailers.
They should be carefully dealt with. If a retailer finds our shirts unsatisfactory, we should collect and replace them without delay. Please make sure this is carried out.
小作文的类型包括以下6个类型 1告知信息——不需要回复 2求助申请——需要回复
3布置安排——上级给下级 使用祈使句结尾 4解释道歉 5询问信息
6建议推荐——祈使句结尾
告知信息类 例题
? You have to organise an urgent meeting at 9am tomorrow with all the staff from your
department.
? Write an email to the staff:
? saying when the meeting will be
? telling them where the meeting will be ? explaining what the meeting will be about ? Write about 30-40 words on your Answer Sheet.
范文1
I am writing to inform you that there will be an urgent meeting tomorrow at 9 o’clock in the meeting room. We will be discussing the new trade trends. Please come on time.
范文2
To: All staff
There will be an urgent meeting about our new product at 10am tomorrow in the new conference room. I hope you can all come on time.
相关词汇：告知用词
tell inform notify explain note report mention express advise
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I am writing to tell/inform you that…..
I am writing to explain…. (tell your boss why you cannot attend) I am writing to express (my regret) 例题
Your company has just received the brochures of a new client company. Write a note to the Marketing Manager:
? telling her that the brochures have arrived; ? saying which departments they are in;
? asking her to collect her copies immediately. Write about 30-40 words.
范文：
I am writing to inform you that the brochures of Allen and Overy, our potential client, has just arrived. They are now in the Public Relations Department. Please collect your copies at the earliest opportunity
求助申请类 例题
? You are attending a conference in the USA next week and will need secretarial help during
the trip as your PA is away on holiday.
? Write a memo to the Human Resources Manager:
? requesting a temporary PA for the trip
? explaining why your PA cannot go with you ? giving the dates of the trip.
? Write about 30-40 words on your Answer Sheet.
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